Communication is really important when working. That’s a fact! Without proper communication, the business and its operation are at risk, especially when there are projects and deadlines needed to be taken care of. So, it is safe to say that when you and your teamwork remotely, there should always be continuous communication, especially when you guys don’t meet in person.
In this blog, we will share with you the top three keys to communicating better while working remotely.
Use Dedicated Communication Tool(s)
One of the best ways to ensure the efficiency of your communication with your remote team members even when working remotely is by using the right communication tools and channels. Sure enough, there are a lot of these tools and channels online—free and paid versions—to choose from. What you need to make sure is that these tools and channels would be available for your team, it can be easily downloaded, and would be used frequently.
There may or may not be one specific tool that you can use to communicate with your remote team members. This is because it would depend on the nature of the business. If you need to use a couple of tools to communicate, ensure that it will be used effectively. For example, you may use Zoom for virtual meetings, Gmail for sending emails, and Slack for the distribution of workload. There might be ways to integrate these three tools so that it all synchronizes.
The purpose of this is to avoid miscommunication that might affect the operation of the business and workflow.
Virtual Team Buildings And Activities
Who said that when working remotely, team building and activities are not possible? The truth is communication tools like Zoom don’t just serve as a tool for meeting and talking business matters. It has a lot of potentials that can be used for team members to adapt, socialize, and build a bond to work harmoniously.
You can think of interactive ways to make team buildings and activities happen even though virtual. In this way, each remote team member would have the opportunity to interact and break the barriers that may be stopping them to have better communication.
Thus, good communication will lead the way for a team to find faster but more effective solutions in case challenges arise.
Video Calls Over Voice Calls During Meetings
Encourage your team members to attend virtual meetings through video calling. In this way, the interaction with them would be personal even if it just happens virtually. The benefit for it is not only you communicate with them better, but it is a good practice of professionalism. Thus, you’ll still be able to see each and everyone’s facial expressions and body language.
Lastly, we all feel more engaged when we see visuals. What it means is that sometimes with continuous listening, your eyes can’t be controlled to wander somewhere else that might eventually distract your attention. The good thing with video calling during meetings is that it can send the message that you value your time with your remote team members and you have an interest in communicating with them.
In Conclusion
Having clear and smooth communication with someone always leads to good results. It is the same when you implement these three keys with your team. Even though you are working remotely and you don’t meet with them in person, you can still work productively because each and everyone understands the attention and demands needed to keep the business running.